Vanguard Technologies builds workflow automation, AI chatbots and custom integrations for businesses in Kenya and internationally — so your team spends its day on work that actually needs a human.
Vanguard
About Vanguard
Automation that understands how African businesses actually operate
We are an AI automation agency based in Kenya, working with local businesses and international clients alike. We connect the tools you already use, deploy AI where it earns its keep, and build custom systems when nothing off the shelf will do.
Our advantage is not that we are cheaper — though we are. It is that we are close enough to your market to know which processes matter, and technical enough to build the thing properly the first time.
API integration for your business
Most of the value in automation comes from making systems that were never designed to talk to each other work as one.
Seamless integration
30+
Services
Six ways we take work off your team
Workflow Automation
Connect your business tools without code, so data moves itself and nobody re-types anything.
$250 – $10,000
AI Chatbots & ChatGPT Integration
Chatbots powered by ChatGPT and Claude that answer customers around the clock and qualify leads while you sleep.
$500 – $10,000
Business Process Automation
Automate whole processes start to finish — lead to invoice, ticket to resolution, hire to payroll.
$5,000 – $50,000
Data Processing & Analytics
Scraping, cleaning, transformation and reporting that runs on a schedule instead of on somebody's Friday afternoon.
$400 – $15,000
Content Automation
Content pipelines that produce blog posts, social copy, product descriptions and email sequences on schedule.
$500 – $10,000
Custom Web & App Automation
When no off-the-shelf tool fits: custom web applications, API integrations and internal tools built around how you work.
$2,000 – $50,000
How it works
From first call to running automation
01
Understand the problem
We start with what you are actually trying to do and why — your current process, where it breaks, and what it costs you. No proposal until we can describe your problem back to you correctly.
02
Scope and quote
You get a written proposal: the exact systems involved, what gets automated, a realistic timeline, an itemised fixed price, and a clear line between what is included and what is extra.
03
Build, test and hand over
We build it, test it against real cases, document it, and train your team. Then support runs free for 30 to 90 days depending on the work, and you own everything.
Case studies
Automation that pays for itself
6
Service lines covering everything from a single workflow to a fully automated business process
Retainers
Keep your automations running
Once systems are live, most clients move onto a retainer so improvements and fixes happen without a new quote every time.
Bronze
$500
/monthKeep your automations healthy without keeping anyone on staff for it.
Get Started- Email support, 24-hour response
- Up to 5 hours monthly maintenance
- Monthly check-in call
- Small adjustments & bug fixes
- 1 new small automation per quarter
Best for: Small businesses with basic automation
Most popular
Silver
$1,500
/monthFor teams running two or three live systems that keep evolving.
Get Started- Priority email & phone support, 4-hour response
- Up to 15 hours monthly maintenance and improvements
- Bi-weekly check-in calls
- Medium adjustments & expansions
- 2 new automations per quarter
- Analytics & performance reporting
Best for: Growing businesses with 2–3 active systems
Gold
$3,500
/monthA standing engineering capability for businesses running on their automations.
Get Started- Priority phone & Slack support, 1-hour response
- Up to 40 hours monthly for any work
- Weekly strategy calls
- Major improvements & expansions
- 4 new automations per quarter
- Full analytics & optimisation
- Dedicated account manager
- Quarterly strategy review
Best for: Established businesses with multiple systems
Platinum
$8,000
+/monthA part-time member of our team, embedded in yours.
Get Started- Dedicated team member, part-time
- 24/7 priority support
- Unlimited hours within reason
- Weekly & monthly reviews
- Custom development included
- Full automation roadmap
- Quarterly business reviews
Best for: Enterprise clients running business-critical systems
The team
The three people who will actually do the work
The short test: is it repetitive, rule-based, and does someone do it more than a few times a week? If yes, it is almost certainly worth automating. If you are not sure, book the one-hour strategy call — we will map your current process and tell you honestly whether the numbers work.
A single workflow starts around $250. A custom chatbot with integrations runs $1,500–$3,000. A full business process automation is $5,000–$15,000, and enterprise work goes beyond that. Every service page lists its own range, and you always get a fixed price in writing before we start.
Every project includes free support for a fixed window — 30 days on most work, 60 days on full process automation, 90 days on custom development. After that you can either handle it yourself using the documentation we hand over, or move onto a retainer.
We ask what you are trying to do, why, what your current process looks like, and where it hurts. From there we define scope, estimate effort and send a written proposal with an itemised price, a timeline, and a clear line between what is included and what is extra.
Fixed-price projects are 50% upfront and 50% on delivery. Retainers are invoiced monthly. Local clients pay in KES by bank transfer; international clients pay in USD by bank transfer, PayPal, or through the marketplace platform we are engaged on.
Insights
Writing worth your time
What would you automate first?
Tell us the process that wastes the most time in your business. The first conversation is free and we will tell you honestly whether automating it is worth the money.